If you’re attending a school’s career fair and they are hosting the event on another platform, such as Handshake or Symplicity, you will use their systems to collect RSVPs and run the video conference. Then, you can use RippleMatch to handle check-ins, follow-ups, and data tracking!
In the Events section of the platform, click "Create Event +". You will enter the details of the event that mirror the event details of the career fair. The main areas to you'll need to focus on are:
Who is organizing this event? - Select "Somone Else" since this is a career fair.
Link to Web Conference
Virtual Event - You can leave out the video conferencing link, as you and attendees will use the video conferencing connected to the school's preferred platform. Instead, write “N/A” in the "Link to Web Conference" field.
In-Person Event - Enter the address where the career fair will take place.
Visibility Settings - Set the Event Visibility to “private”. Students will not be able to see this event on your RippleMatch Company Branded Page. You are only using this event to track RSVPs.
Advanced Settings - Set the Automated Reminder Emails to "off" since the school is managing RSVPs.
If the school's preferred provider is handling RSVPs, there’s no need to share your RippleMatch event link with candidates before the career fair. All candidates for the career fair will RSVP through their school’s career services platform.
You will proceed with hosting your event through the school’s provided conferencing link or in-person.
As the career fair is beginning, open up your event on RippleMatch and pull up your check-in instructions. You can click the “Check-in Center” button from your event and select how you would like attendees to check in. You can refer to this article with details on the different check in methods. Let's summarize!
For In-Person and Virtual Events you can do the following:
Check-in candidates myself option will open a textbox where you can enter an email address, if the attendee has a RippleMatch account, we will link their information. Otherwise, you will need to enter their First and Last name, other information is optional.
Candidates to check-in themselves option will open a module with a QR code you can share or a link (with a copy link button) and a code that you can share in the chat section/ on-screen so that attendees can check themselves in.
For In-Person Events Only you can check-in candidates using the following:
This device option will prompt you that you will be logged out and then turn your device into a device that can collect an email first, then a First and Last name (required) and other data points (optional).
Other device option will show a QR code that your event coordinators can use to allow attendees to scan and self-check-in.
You have the option to use the school’s preferred event management system to send an email campaign to all of your attendees. In this email, you should share the same check-in QR code and link with the whole group after the career fair to ensure all of your attendees have checked in they attended. Again, this step is optional, but can help you make sure that you're capturing any candidates who potentially did not check in during the event.
Once attendees check-in to your career fair through RippleMatch, you will have all of their information in your event management page on RippleMatch! From there, you can send any communication or applications to your attendees through RippleMatch Events as usual. Check out this article on how to communicate with candidates through the Events platform!
Having students check-in to your event through RippleMatch during the career fair will ensure you collect all of the data for your attendees, allow you to follow up with them afterward with a job application or email, track analytics, and keep all data from events in the same place so that you can use that information retroactively.